The most comprehensive resource available for payroll professionals. This service provides payroll news, white papers, custom research answers, webinars on the hottest payroll topics, survey and...
The Social Security Administration plans to resume mailing letters in 2019 to employers that have filed at least one Form W-2, Wage and Tax Statement, containing a mismatch between a name and Social Security number, an agency official said Aug. 2.
Starting in March 2019, the SSA is to notify employers that corrections are needed for W-2s with a mismatched name and Social Security number, said Scott Pedersen, a program manager at the agency.
The correction requests are to include the number of mismatches as well as directions to Business Services Online, where employers may review name and Social Security number information submitted on the W-2, Pedersen said during the Internal Revenue Service’s monthly payroll industry teleconference. Employers would be required to submit corrections on Form W-2c, Corrected Wage and Tax Statement, within 60 days after receiving the letter.
The notice is to tell employers that receipt of the letter “does not imply that you or your employee intentionally gave the government wrong information” about the employee’s name or Social Security number. The SSA notes on its website that there are several reasons why reported names and numbers may disagree with SSA records, such as typos, unreported name changes, and inaccurate or incomplete employer records.
The SSA has started mailing informational notifications to employers that submitted W-2s for 2017 that contained mismatched name and Social Security numbers, based on agency records, Pedersen said. The notification tells the employers that they are to receive an educational correspondence letter in 2019 with a request to review and correct business records.
Third-party payroll providers also are to receive letters telling them that they have clients that may receive an educational correspondence letter, Pedersen said.
An SSA announcement encourages employers to ensure the accuracy of wage reporting for its employees by registering for the Business Services Online portal. The portal provides instructions on finding and resolving errors, and lists seven frequently asked questions on how employers can verify Social Security numbers and what they should do if there is a mismatch with federal records.
To contact the reporters on this story: Keith Hill in Washington at firstname.lastname@example.org and Jazlyn Williams in Washington at email@example.com. To contact the editor responsible for this story: Michael Baer at firstname.lastname@example.org.
Copyright © 2018 The Bureau of National Affairs, Inc. All Rights Reserved.
All Bloomberg BNA treatises are available on standing order, which ensures you will always receive the most current edition of the book or supplement of the title you have ordered from Bloomberg BNA’s book division. As soon as a new supplement or edition is published (usually annually) for a title you’ve previously purchased and requested to be placed on standing order, we’ll ship it to you to review for 30 days without any obligation. During this period, you can either (a) honor the invoice and receive a 5% discount (in addition to any other discounts you may qualify for) off the then-current price of the update, plus shipping and handling or (b) return the book(s), in which case, your invoice will be cancelled upon receipt of the book(s). Call us for a prepaid UPS label for your return. It’s as simple and easy as that. Most importantly, standing orders mean you will never have to worry about the timeliness of the information you’re relying on. And, you may discontinue standing orders at any time by contacting us at 1.800.960.1220 or by sending an email to email@example.com.
Put me on standing order at a 5% discount off list price of all future updates, in addition to any other discounts I may quality for. (Returnable within 30 days.)
Notify me when updates are available (No standing order will be created).
This Bloomberg BNA report is available on standing order, which ensures you will all receive the latest edition. This report is updated annually and we will send you the latest edition once it has been published. By signing up for standing order you will never have to worry about the timeliness of the information you need. And, you may discontinue standing orders at any time by contacting us at 1.800.372.1033, option 5, or by sending us an email to firstname.lastname@example.org.
Put me on standing order
Notify me when new releases are available (no standing order will be created)